Printer and Photocopier Rental and Leasing in Sydney
Options for your business
Rent, lease or hire a printer or photocopier for your Sydney office, with Canon and Sharp machines and our own technicians offering quick reliable service. Tell us what you print and a competitive quote comes back.
Established 1996
Fast Reliable Service
Choice of Brands
Trusted Print Partner
Serving Sydney businesses since 1996. Over 90% of our customers stay with us.
3.2 Hours
Breakdowns Fixed Fast
No Offshore Call Centres: Sydney Staff
$200K+
To Charities Since 2020
RSPCA NSW, Foodbank + Others
1,000's+
Happy Business Partnerships
Over 90% Customer Retention
1996
Australian Owned & Operated
Family Operated Since 1996
Printer Rental and Lease Options for Sydney Businesses
Printer lease
A printer lease puts the finance with a third party and the service agreement with us, usually over 36 to 60 months.
Managed print
A set rate per page covering the machine, the toner, the servicing and the parts, on one invoice. Suits an office that wants every print cost in one visible number.
Unlimited print
One flat monthly fee, no page counting and no volume limits. Suits an office whose printing swings month to month.
Printer rental
The equipment cost and the per-page cost stay separate. Two ways to run it: pay for the volume you actually use, or a block plan with an agreed monthly volume included.
On term. A rental or lease agreement usually runs 36 to 60 months. Shorter terms are considered case by case, so ask if that is what your situation needs.
Printer rental, lease and hire: which is which
Rent, hire and lease describe the same arrangement here. The machine comes to you on a monthly agreement with a service plan behind it, and the agreement usually runs 36 to 60 months.
Rental
The equipment cost and the running cost are separate lines. You pay for the machine monthly and pay per page for service and consumables.
Lease
The finance sits with a third party and the service agreement sits with us. Payments are generally tax deductible as an operating expense, and your accountant will confirm your own position.
Hire
The word people use for the same thing. Shorter terms are considered case by case, and the usual agreement is still 36 to 60 months.
Managed print
One figure covers the machine, the toner, the parts and the service, charged per page. Most Sydney offices with more than one machine end up here.
Lease or buy a printer: what Sydney businesses choose
Is renting a printer worth it?
It is worth it when you would rather not have capital sitting in a machine that loses value, and when you want the servicing to be somebody else’s problem.
Is it cheaper to buy or lease?
Over five years the purchase price is rarely the whole number. Buying means the machine, then the toner, the parts, the call-outs and the replacement when it ages out, each arriving at a time nobody chose. Renting or leasing spreads all of that into one monthly figure, and the payments are generally deductible as an operating expense.
So which?
Rent or lease if you want one number, one contact and no capital tied up. If you are mid-way through someone else’s agreement, ask about a payout before you do anything else.
Leasing
Leasing also avoids tying up cash in a depreciating asset. Instead of a large capital outlay, you keep funds available for growth, while still having reliable print equipment in the office. On top of that, monthly lease payments are tax deductible, which helps reduce business costs further.
Buy Outright?
Very few businesses today buy printers outright. Leasing is flexible, cost-effective, and ensures your business always has the right equipment supported by local service.
Why Sydney offices rent or lease printers instead of buying
Lower Costs
Affordable monthly payments with no large upfront investment plus tax advantages.
Always Up to Date
Access the latest award-winning devices without worrying about obsolescence.
Fast Reliable Service
Preventative maintenance and fast breakdown support keep your business running.
Printer rental and lease plans for Sydney offices
Managed print services
Transparent flat rate per-page pricing includes equipment, consumables, and maintenance. Perfect for precise cost tracking and departmental allocation.
Unlimited print plan
One flat rate monthly fee covers unlimited mono and colour printing with no volume restrictions. Perfect for modest and high-volume operations with unpredictable usage.
Printer and copier rental plans
Previously the most common type of plan in the industry, a Rental Plan separates the ongoing cost of the equipment from the cost per page for service and consumables.
Rental plan options
Pay for actual volume
Separated costs: rental cost includes hardware, and cost per page includes consumables and service
Block Plan
This plan enables you to have a fixed-term agreement that encompasses most of your monthly prints.
No separate rental cost: monthly block cost includes rental, agreed volume, consumables, and service
A rental agreement usually runs 36 to 60 months. Shorter terms are considered case by case, and a Month-to-Month Plan is available after a three-month minimum.
Printer Hire in Sydney, short term and ongoing
Printer hire is the same monthly arrangement as rental: the machine comes to your office with the service plan behind it. Most hire agreements run 36 to 60 months, and shorter terms are considered case by case if that is what your office needs.
Printer Rental in Sydney: what it costs and what is included
The number that matters is not the one on the quote, it is the one that leaves the account each month. Here is what sits inside each plan and what arrives separately.
Inside every plan
Preventative servicing on a volume schedule, breakdown attendance, parts and labour, toner monitored and shipped before you run out, delivery, installation and staff training, and a named contact who knows your site.
Outside every plan
Paper, and only paper. Toner, parts, labour and breakdown call-outs all sit inside the plan, so a service visit or a replacement part never arrives as a separate bill. Paper is the one line you keep buying yourself, so budget for it alongside the monthly figure.
Depends on the plan
Pages. On managed print you pay a set rate per page. On an unlimited plan the pages are inside the monthly figure. On a rental plan the equipment and the per-page cost are separate lines, which suits an office that wants to see them apart.
What sets your monthly figure
We do not publish a price, because a number without your volume attached to it is a number you cannot use. Five things move it.
Volume
How many pages a month, and whether that is steady or seasonal.
Colour
Colour pages cost more to produce than mono, so the mix matters more than the machine.
Paper size
A3 is decided by the documents you produce, not by how much you print.
Speed and finishing
Stapling, booklets and high-capacity trays change the machine, and the machine changes the figure.
What the plan includes
A rental plan with separate per-page costs reads lower on the quote and lands differently on the invoice than an all-inclusive plan.
Send your last invoice or your page counts and a real figure comes back, priced on what you actually print.
Photocopier Rental and Photocopier Lease: Canon and Sharp
Axia Office offers a wide range of A3, A4, black-and-white, and colour photocopiers and
multifunction printers from multiple industry-leading brands to suit your print management needs.
Canon is the world’s leading imaging organisation, offering copiers and printers with cutting-edge technology that enhances productivity and offers comprehensive solutions.
Axia Office has been a Sharp dealer for over 20 years. Sharp's range is multi-award winning and often independently rated the best photocopiers and printers in the market
Multifunction printer lease and rental: match a model to your volume
A4 multifunction. Print, copy and scan for a small team, on a desk or a low stand. A3 multifunction. Needed when you produce plans, spreadsheets or booklets, not when you simply print a lot. Colour or mono. Mono costs less per page; colour earns its place where the documents go to clients. Laser. What almost every office device in this range is, and what suits steady daily volume.
Canon and Sharp both sit in our range, and we are an authorised dealer for both. The model pages carry speeds and specifications, or answer four questions in the printer finder and we will match one to your volume.
More reasons to Lease with a Comprehensive Service Agreement
Fast Reliable Service
Preventative maintenance, long serving technicians, and a 3.2 hour service completion target so your business keeps running without disruption.
Toner Delivered Automatically
Toner is monitored and shipped before you run out.
Trackable Printing Costs
Transparent monthly reporting and predictable spend.
Contract Payouts Included
We’ll help you transition smoothly from existing agreements.
Boost Productivity
Improve document management, routing, and storage.
Expert Advice
Ongoing professional support on all print-related needs.
Free Up Capital & Time
Focus on your core business instead of managing office equipment.
Who turns up when it stops
Every provider in this market says fast service. What matters is who is on the other end of the phone and whether they work for the company you signed with.
Our technicians are employed by Axia and based in Sydney. The average breakdown is fixed in 3.2 hours. Machines are serviced on a volume schedule so parts are replaced before they fail, and an emergency is prioritised over a booked preventative visit. If you ring twice you get the same people, which is why over 90% of our customers stay with us and why we have been here since 1996.
What the cheaper quote usually leaves out
A quote with no service plan behind it has no warranty behind it either, because the warranty only runs while the plan does. An ex-rental machine costs less and breaks more, and the saving disappears the first time it stops. A manufacturer will sell you a good machine and answer through a call centre, where you are a ticket number and whoever is dispatched is whoever was free.
Contract payouts
If you are still inside an agreement with someone else, send us the paperwork. We will tell you what it costs to leave and whether it is worth doing now or at the end of the term.
Preventive Maintenance vs Corrective Maintenance
In our 30+ years of experience maintaining and servicing machines, we've seen that a preventative maintenance approach is far more efficient in reducing both costs and equipment downtime. As an Axia Office client, your machines are serviced on a volume schedule in order to ensure a consistently high standard of quality and to prevent breakdowns or emergency servicing.
Why is Printer Preventative Maintenance Important?
Similar to how you'd service your car, if you take your car in to get its brakes fixed, the mechanic will only fix the brakes, and you may be back a month later to fix something else; but, if you take your car in for its 100,000km service, the mechanic is going to look over everything and preventatively maintain your vehicle to prevent it from needing another or more major service sooner
At Axia Office, our service technicians complete all checks and replace all parts at each volume interval in accordance with the manufacturer’s service manual, thereby addressing problems before they occur. It also allows us to prioritise you if your machine breaks down. Clients A, B & C may have preventative services booked, but as those are not urgent, your emergency service is prioritised and you will receive
Save on Your Current Print Plan
Don't get a printer; get a print partner.
A group of 14 aged care facilities in NSW was running 111 machines across 5 brands and 36 models. Axia narrowed the range to 4 models and cut their print costs by 26%, saving $66,000 a year.
Eight Sydney childcare centres saved $11,500 a year.
A Cherrybrook pharmacy cut its costs by 28%.
Where we attend
Sydney metropolitan businesses, serviced by local technicians from Frenchs Forest.
Choosing a printer leasing company in Sydney
Ask every provider on your shortlist these four, including us.
Who employs the technician who attends?
Ours are on our payroll and based in Sydney.
What is inside the monthly figure, and what is not?
Ours is set out above, and paper is the only thing outside it.
What happens at the end of the term?
Ours is explained before you sign, not after.
Can you pay out my current agreement?
Often yes, and we will tell you plainly when it is better to wait.
If a provider cannot answer all four in a sentence each, that is the answer.
Customer Success Stories
Practical solutions. Real people. Proven results.
Leading Sydney aged care facility group saves tens of thousands of dollars with free Print Health Check & Unlimited Print Plan
Pharmacy in Sydney receives specifically tailored & cost-effective Managed Print Plan
How Axia’s Unlimited Print Plan helped top childcare centres in Sydney avoid unexpected print costs
Improved efficiency and cost savings with a Managed Print Plan for medical practice in Sydney
Frequently asked questions
Photocopier Leasing , Frequently Asked Questions.
Is renting a printer worth it?
It is worth it when you would rather not have capital sitting in a machine that loses value, and when you want the servicing to be somebody else's problem.
What is printer rental?
The machine comes to your office on a monthly agreement with a service plan behind it, usually for 36 to 60 months. On a rental plan the equipment cost and the per-page cost for service and consumables are separate lines.
Is it cheaper to buy or lease a copier?
Over five years the purchase price is rarely the whole number. Buying adds the toner, the parts, the call-outs and the replacement, each arriving at a time nobody chose. Leasing spreads all of that into one monthly figure, and the payments are generally deductible as an operating expense.
How much does printer rental cost?
We do not publish a price, because a number without your volume attached to it is a number you cannot use. Volume, colour, paper size, speed and finishing, and what the plan includes all move the monthly figure. Send your last invoice or your page counts and a real figure comes back.
Which photocopier leasing or rental approach suits my Sydney business?
Your optimal choice depends on volume patterns, cost transparency needs, growth plans, and operational preferences. Managed print delivers complete visibility, unlimited print ensures budget certainty, traditional rental maintains familiar cost separation. Our business assessment identifies the most suitable approach for your specific requirements.
What advantages do independent photocopier dealers offer Sydney businesses?
Independent dealers provide unbiased equipment consultation and genuine business partnerships. As authorised dealers for both Canon and Sharp, we provide equipment choice based on thorough operational analysis, Sydney-based account managers understanding local business challenges, and relationships focused on your operational success.
Which Sydney areas receive photocopier leasing and rental services?
Sydney metropolitan businesses, serviced by local technicians. Most Sydney metropolitan breakdowns are fixed within 3.2 hours.
How quickly do you respond to photocopier service calls across Sydney?
Most Sydney metropolitan breakdowns are fixed within 3.2 hours with local technicians familiar with your equipment configurations. Preventative maintenance scheduling minimises operational disruptions
Which Canon and Sharp photocopier models work best for Sydney businesses?
Equipment recommendations depend on usage patterns, volume requirements, and operational workflows. As independent authorised dealers for both manufacturers, we assess your requirements and recommend optimal models.
Tell us what you print and we will send a real figure
Two ways in. Send your last invoice or your page counts and we will come back with a monthly figure on the plan that fits. Or book the Free Print Health Check, where we count what you actually print across the office and tell you what it is costing you now, whether or not you move.
Still inside an agreement? Send that too. We will tell you what the payout looks like and whether now or the end of term is the better time.
3.2 Hours
Breakdowns Fixed Fast
No Offshore Call Centres: Sydney Staff
$200K+
To Charities Since 2020
RSPCA NSW, Foodbank + Others
1,000's+
Happy Business Partnerships
Over 90% Customer Retention
1996
Australian Owned & Operated
Family Operated Since 1996
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