Printing should be simple, but for many Sydney businesses, it’s a frustrating, expensive headache.
Common Printing Frustrations Businesses Face
- Unpredictable invoices – Separate bills for toner, servicing, and emergency repairs make costs hard to track.
- Downtime & disruptions – Equipment failures lead to urgent call-outs, lost productivity, and frustrated staff.
- Multiple vendors to manage – Finance teams waste time handling invoices, purchase orders, and supply logistics.
- Hidden printing waste – 15% of print jobs are never collected, wasting toner, paper, and budget.
- Uncontrolled spending – Without monitoring, print costs fluctuate—often higher than expected.
Leasing a copier is a cost-effective way to access high-quality printing equipment without the large upfront expense of purchasing it outright. However, many businesses are now moving beyond basic leasing and choosing Managed Print Services (MPS) to further reduce costs, improve efficiency, and simplify operations.
In This Guide, We’ll Break Down:
- How much it costs to lease a copier
- What’s included in your monthly leasing fee
- How Managed Print Services (MPS) can help businesses save 10-40% on printing costs
How Much Does It Cost to Lease a Copier in Sydney?
Basic Office Copier
– Ideal for small businesses with low print needs (From $100 per month)
Mid-Range Multifunction Copier
– Scanning, duplex printing, and colour (From $175 per month)
High-End Multifunction Printer (MFP)
– Large print volumes, security, and advanced features (From $250 per month)
A Smarter Way to Lease: Managed Print Services & Unlimited Printing
While standard leasing provides equipment and servicing, many businesses waste money on inefficient print setups, multiple suppliers, and supply shortages. That’s where Managed Print Plans (MPS) or Unlimited Print Plans come in and are the most popular choice when looking to lease one or many machines.
Managed Print Services (MPS) – Full-Service Print Management
- All-inclusive monthly cost – Covers copier leasing, toner, and maintenance.
- Preventative maintenance & fast servicing – Prevents breakdowns before they happen, and priority service.
- Remote monitoring & automatic toner delivery – Supplies arrive before you run out.
- Software such as Follow-Me Printing included – Reduces waste, improves security, and prevents unclaimed print jobs.
How Much Can You Save with a Managed Print Service?
A Managed Print Plan offers an agreed cost per mono (black & white) and colour page that includes volume, equipment and service across all print devices. In addition to delivering cost savings ranging from 10 to 40%, other benefits include assisting in budgeting and allocation of costs to the appropriate business unit, and eliminating the need to deal with multiple vendors (as a single point of contact improves communication and accountability).
Most importantly, it removes the responsibility of managing your print platform, leaving you free to concentrate on your business.
- Unclaimed print job reduction – Follow-Me Printing prevents 15% of print waste, reducing toner & paper use.
- Automated cost control – Fewer admin hours wasted on invoices and supplier management.
- Lower service costs – Preventative maintenance ensures fewer breakdowns and faster service.
Book a free print appraisal today and see how MPS can reduce your expenses!
Managed Print Services Video
Unlimited Print Plans – Fixed Cost for High-Volume Printing
All the benefits of our Manged Print Service but wit additional benefits.
With our flat rate Unlimited Print Plan, there's:
- NO cost per page: mono (black & white) and colour pages are unlimited
- NO fixed or minimum monthly volumes: with no set volume, print, copy & scan as much as you need without monitoring your usage
- NO surprises on your monthly bill: a set flat rate cost and a predictable monthly printing invoice makes your administration, budgeting & tracking easy
- ONE invoice inclusive of: equipment, toners, consumables, and parts & labour for any service calls.* (Subject to Terms and Conditions)
- Scales with your business – Ideal for schools, law firms, and high-print environments.
Unlimited Print Plan
Take the Next Step!
Get a Free Quote or Printing Health Check Today!
Don’t let unreliable printing slow your business down. Contact Axia Office today for a free quote or to schedule a printing health check.
Call us now or request a personalised quote to find the perfect printing solution for your business.
Let Axia Office help you scale your business with secure, cost-effective, and stress-free printing.
Axia Office
For over 25 years, Axia Office has been helping Sydney businesses like yours take control of their printing needs.
As a family-owned company, we understand the challenges businesses face and provide solutions that ensure:
• Reliable Performance – Our range of photocopiers from leading brands such as Canon, Sharp, Epson, and others ensures you get the right machine for your needs.
• Flexible Options – Unlike buying from a single manufacturer, you are not locked into one brand. As your needs evolve and new models become available, we ensure you have the best combination of features, pricing, and performance.
• Cost Predictability – Our Managed Print Services (MPS) give you a fixed monthly cost, covering everything from toner to preventative maintenance.
• Scalable Solutions – As your business grows, your printing setup scales with you, ensuring efficiency without unexpected expenses.
• Personalised Service – Unlike faceless corporate providers, we deliver hands-on support with a commitment to customer care.
Request a personalised quote
What You Can Expect From Us
When you work with Axia Office, you get better service, better quality, and better value. Your dedicated Axia account manager will provide a complete review of your current equipment, workflows, usage history & costs to understand your business and tailor a solution for your needs.
Here’s what you can expect from us:
• Improved efficiencies - with cost savings ranging from 10-40%, as well as a single point of contact for all of your print-related needs.
• Equipment tailored to your exact needs, with access to the most recent, award-winning multifunction copiers and printers from Canon, Sharp & Epson.
• The best photocopier finance options, including Unlimited Print Plans, Managed Print Plans, and traditional rental & leasing options, making tracking print costs easy and transparent.
• Ongoing preventative maintenance and fast breakdown servicing, ensuring minimal downtime.
• Continuous monitoring of your account to identify opportunities to achieve further savings and efficiencies—leaving you free to concentrate on your business.
• Remote monitoring and automatic delivery of inks & toners before you run out, ensuring uninterrupted productivity.
Obligation free quote 
